Teachers write report cards for students at the end of each term.
Guidelines for writing report cards can be found on this page.
This article will discuss:
- Accessing Report Cards
- Manually entering grades
- Adding Comments
- Having Grade Book calculate grades
- Marking Grades for Review and Printing Grade Reports.
1. Accessing Report Cards
To access Report Cards, begin on your "Schedule & Performance" page of SIS. On the right, a link to Report Cards will appear under "Grading." If you don't see the link, click on the grey triangle next to "Grading." If you still do not see the link, then Report Cards have not yet been made available for teachers to write.
In the resulting window, you will see a roster of one of your classes. Your other classes are accessible by using the blue-lettered tabs at the top of the window. (See image below).
Note you can also get to the same place from your class or team page by clicking on the "Grading" tab.
2. Manually Entering Grades (see section 4 to have Grade Book calculate grades)
To manually enter grades, click the box in the second column, and a menu of letter grades will appear, as in the screenshots below.
To give a student an "Incomplete," check the small box to the right of the letter grade menu. Remember that the Faculty Handbook states that, if you give a student an Incomplete, your comment must:
- Indicate what work is owed
- Indicate when it is due.
- Indicate what the grade would be if the work were not turned in.
3. Adding Comments
You can add the same comment to ALL students in the class. IMPORTANT NOTE: This global comment will overwrite any existing comments you have made. Enter the "Add to All " comment first, and then add individual comments.
To do this, click the "Add to All" button at the top of the third column. Enter a comment for all students in the box. At the bottom of the window, you can also have the comment appear in multiple sections you teach. Click "Save & Close" when you are finished.
To add a comment for an individual student click 
. Be sure to click "Save" for each comment.
- compose using Arial font
- do not use any other formatting (bold, italic, bullets, underline, etc.)
- before you cut and paste, click the clipboard with the T icon
. This will insure that all formatting is stripped when you cut and paste in the text. - Once the text is in the SIS dialog box, then you can add formatting using the buttons available in the dialog box.
4. Using Grade Book to calculate grades.
You can have the Grade Book automatically enter a student's current grade into the Report Cards. You have the ability to adjust it afterwards.
NOTE: Grade Book will enter a student's average on the day you calculate the grade. If the average changes later, the grade will NOT automatically update. You will have to go back into the report files and recalculate the grade in order to have the latest information.
a) Click the "Calculate" button. A roster of the class appears, as below. Click "Select All," and a new window automatically appears.
b) In the new window, enter 100 for the percentage after "G.B. Cum" (Grade Book Cumulative). Click "Save and Close." You will be returned to the class page and letter grades will be entered with a numerical average below. You can change the letter grade if you want. Generally you should check the "Round" box.
c) If you want to calculate the yearlong grade and count each trimester equally, put 33.3% in the G.B. Cum field for each trimester. Alternatively, you could manually enter the Yearlong cumulative number that is automatically calculated in your Grade Book.
5.Marking Grades for Review and Printing Grade Reports
Once the grades and comments have been entered, you need to mark them for review so that they can be edited. To do this click the check boxes in the fourth column of the student roster. You can check the individual boxes as you write to indicate to yourself which comments are done, or you can check the "Review All" box at the top of the column. In either case, be sure all boxes are checked before deadline time, or the comments will not be able to be edited.
It is recommended that you save a pdf file containing a summary of all the grades and comments for future reference. This can also be useful for proofreading and editing. Though you can always go back and access this information in the SIS, having a pdf version is sometimes easier and more useful.
To generate the report, click on Run Grading Reports on the right and select Section Grades - By School Year. Then download the file as a pdf (this part might vary depending on your browser).
Updated: 7/2019
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